What is the procedure for transposition and dematerialisation of jointly held shares?

Transposition and dematerialisation is the process of changing the order of names on your physical share certificates to match your joint demat account sequence, then converting those certificates into electronic form. You need this procedure when the names on your physical share certificates appear in a different order than the names in your joint demat account.

You can dematerialise jointly held physical shares only when the names on both your joint demat account and share certificate appear in the same sequence. If the sequence differs, you must submit a transposition form to change the order of names on your share certificate.

Example Scenario

• Mr Arun and Mrs Banu are joint shareholders of SBI physical shares with a joint demat account.
• The names on the share certificate are Mr Arun and Mrs Banu, where Mr Arun is the first shareholder, and Mrs Banu is the second.
• The names in the jointly held demat account are Mrs Banu and Mr Arun, where Mrs Banu is the first holder, and Mr Arun is the second holder.
• To dematerialise SBI shares, the transposition form must be submitted. It must be signed in the order of the names of the demat account first by Mrs Banu, the first holder, and Mr Arun, the second.

The documents required to transpose and dematerialise the physical share certificates are:

• 1 Transposition form (PDF) for each share certificate.
• 2 copies of the Dematerialisation Request Form (DRF) (PDF) for each share certificate per company.
• 2 DRFs are sufficient for up to 4 share certificates of the same company. For more than 4 certificates, an extra DRF has to be submitted.
• The original share certificates should be submitted along with the DRFs. Before sending them, keep a copy of the physical share certificates for personal reference.
• Self-attested copy of PAN.

How to sign the forms

1. The transposition form must be signed in the same order as the names on the joint demat account.
2. The DRF must be signed in the order of the names on the share certificates. Signatures are required in the Signature with DP (Zerodha's record) and Signature with RTA fields.
   

Courier the documents to:

Zerodha Customer Support Centre
192A 4th Floor,
Kalyani Vista, 3rd Main Road,
JP Nagar 4th Phase,
Bengaluru, 560076

Processing time: The RTA can take up to 30 days to complete the dematerialisation process.