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How to convert physical share certificates into demat form?

Converting physical shares into demat form is called the dematerialisation of shares. Shares traded in the stock market and companies listed in depositories can also be dematerialised.

The physical shares can be dematerialised if they have a company name and face value. To validate the physical share certificate, visit bseindia.com/index.html and enter the company name or ISIN. If the face value on the certificate does not match the current face, clients must contact the Registrar and Transfer Agents (RTA) to get the updated certificate. To learn more about RTA, see What are Registrar and Transfer agents (RTA)?

To dematerialise physical share certificates, the following documents need to be submitted:

  • Two copies of the dematerialisation request form (DRF) (PDF) for up to four share certificates of the same company. If the share certificates are in sequence (1505101,1505102,1505103 etc.), submitting two DRF forms will suffice even if there are more than four certificates. However, if they are not in sequence, two DRF forms, and the DRF annexure (PDF), need to be submitted.
    Separate sets of DRFs and DRF annexures should be provided for each company if there are share certificates of more than one company. To learn how to fill the DRF, see How to fill a Dematerialisation Request Form (DRF)?
  • The DRF should be signed in the Signature with DP (as per Zerodha’s records) and Signature with RTA/Issuer/Co. (as per the company records) fields. In the case of a joint account, both holders need to sign.
  • If the address has been changed, self-attested old (dividend warrant or allotment advice) and new address proof (Aadhar or passport copy etc.) must be submitted.
  • The original share certificates must be submitted along with the DRFs. A photocopy can be kept for reference.
  • A self-attested copy of the PAN card.

Courier the documents to:

Zerodha,
153/154, 4th Cross, J.P Nagar 4th Phase,
Opp. Clarence Public School,
Bengaluru - 560078

To verify and confirm the documents, a soft copy can be sent by creating a ticket before dispatching the hard copy. Once the documents are submitted, the RTA (Registrar And Share Transfer Agent) will take up to 25 days to complete the dematerialisation process.

Did you know?

  • The name mentioned in the share certificate must match the name in the demat account. A gazette letter or an affidavit on government stamp paper must be submitted in case of a name mismatch. If there are shares of more than one company, notarised copies of the affidavit must be given for all the companies. The gazette letter or affidavit must state that the name on the demat account and the share certificate are the same.
  • If a single holder holds the share certificates, they cannot be dematerialised into a joint demat account. See, Can physical shares held by a single holder be dematerialised into a joint demat account? If the share certificates are jointly held, the shares must be dematerialised into a joint demat account. The names on the joint demat account and share certificate must be in the same sequence. If the sequence is different, a transposition form must be submitted to change the order of the names on the share certificate. See, What is the procedure for transposition and dematerialisation of jointly held shares?
  • Dematerialisation charges include ₹150 per share certificate, ₹100 courier charges, + 18% GST. The charges can be viewed on the tariff sheet (PDF). They are deducted from the Zerodha account balance and can be viewed on the funds statement.
  • If the shares that need to be dematerialised are part of the pending list on CDSL, they can be sent for dematerialisation once the name is removed from the list. The pending list can be viewed by visiting cdslindia.com/Investors/pending-demat.aspx. These shares take longer to be dematerialised.
  • Once the shares are dematerialised, the buy average must be updated on Console. To learn how, see How to update the buy average on Console?